Guidance and Support for Campus Group Leaders

This document was prepared for leaders of voluntary groups of Yale students, staff, and faculty, such as registered student organizations, Employee Resource Groups, and Faculty Interest Groups.

Thank you for leading one of the many groups that contribute to the rich array of experiences on our campus. Your efforts in fostering community, promoting personal and professional growth, and encouraging open dialogue are immensely valuable.

Purpose of This Guidance

This document provides you with supportive and practical advice to help your groups thrive, adhere to university policy, contribute to an environment where every member feels respected, valued, and included, and support a campus culture grounded in respect, fairness, and open opportunities.

Understanding Your Role and Mission

Every group on campus has a unique role to play, so define and embrace your group’s mission. Align your activities with the broader goals of the university and consider how the group can contribute to a welcoming and inclusive community.

Compliance with University Policy

All groups receiving funding or other resources from the university must register and comply with all applicable university policies. These include:

•  Open membership. All groups must be open to all individuals, regardless of identity or background.  Membership may not be restricted based on a member’s behaviors outside the organization’s core functions.  

•  Nondiscriminatory practices. Programs and activities must not segregate or exclude based on identity.

•  Intentions do not override policy. Programs labeled as “supportive” or “community-focused” must still comply with nondiscrimination policies.

See also Yale’s Policy Against Discrimination, Harassment, and Sexual Misconduct.

Implementing Inclusive Practices

Creating an inclusive environment is essential for the success of any group. Here are some practical tips.

•  Ensure membership and events are open to all, regardless of race, sex, or other protected traits. This is non-negotiable for all groups receiving university funding or other resources.

•  Protected characteristics cannot be used as criteria or factors for participation, leadership, or resource allocation. (Protected characteristics are sex, sexual orientation, gender identity or expression, pregnancy, childbirth or related conditions, race, color, national or ethnic origin, religion, age, disability, protected veteran status, or other protected classes as set forth in federal and Connecticut law.)

•  Embrace diverse perspectives and encourage participation from all members.

•  Use inclusive language and practices to make everyone feel welcome.

•  Make reasonable accommodations to assist members with disabilities who wish to participate. See the Yale University Guidelines for Accessible Events.

Ensuring Fairness in Opportunities

Fairness is key to maintaining trust and respect within your group.

•  Organizations may set membership expectations pertinent to core functions, such as attendance, fulfilling tasks, and preparing for events and activities.

•  Use objective, merit-based criteria for leadership roles, awards, and event participation. For example, leadership roles might be offered based on demonstrated commitment to the group and relevant experience.

•  Do not use race, sex, national origin, or any other protected characteristics as selection criteria or factors.

•  Leaders should inform members who fail to meet organization expectations or who obstruct its core functions. If after multiple interventions the member continues to fall short, leaders may require the member to leave the organization.  

•  For students:  Do not address a sexual misconduct concern or potential criminal act on your own.  Contact the Title IX Office and/or Yale Police, as appropriate (links below).

Cultivating Respectful Dialogue and Learning

Encourage your members to engage in respectful and constructive dialogue.

•  Promote empathy and understanding through discussions and training sessions.

•  Avoid divisive or exclusionary rhetoric and focus on positive community building.

Resources and Support Available

A range of resources are available to support you and your group. Feel free to reach out to these offices for assistance and support.

•  Undergraduates: Yale College Dean’s Office, Office of Student Affairs

•  Professional students: the school’s dean of students

•  Graduate students: dean of students, director of graduate studies, or department chair

•  Staff: Human Resources, Office of Employee Engagement and Workplace Culture

•  Faculty: Office of the Provost, Faculty Development

•  All: Office of the Secretary and Vice President for University Life; Office of Institutional Equity & Accessibility; Title IX Office; Yale Police Department; Discrimination and Harassment Resource Coordinators

Monitoring and Continuous Improvement

Continuous improvement is vital for maintaining excellence.

•  Reflect regularly on your group’s practices and seek feedback from members.

•  Update your plans and activities to align with the best practices in nondiscrimination and inclusivity.

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Thank you for your dedication to leading your campus group. Adhering to these guidelines will help to uphold the values of respect, fairness, and equal opportunity, making Yale a welcoming home for all.